08/25/2026
Assigned seating is not a yes-or-no decision.
In a hybrid workplace, the better question is: 𝘄𝗵𝗼 𝗻𝗲𝗲𝗱𝘀 𝗮 𝗱𝗲𝗱𝗶𝗰𝗮𝘁𝗲𝗱 𝗱𝗲𝘀𝗸 𝗮𝗻𝗱 𝘄𝗵𝗲𝗻?
With average office utilization hovering around 56%, the traditional one-desk-per-person model can leave rows of workstations unused. But removing assigned seating across the board can create a different problem. Employees may arrive unsure where to work, separated from their teammates, or unable to find a space that supports the task at hand.
Most organizations need a thoughtful mix:
👉🏼 Assigned workstations for employees who are in frequently, use specialized equipment, handle confidential materials, or require specific accommodations.
👉🏼 Team neighbourhoods and shared workstations for hybrid groups that want flexibility without losing proximity.
👉🏼 Touchdown spaces for employees visiting the office for meetings or shorter periods.
👉🏼 Focus rooms, phone booths, collaborative areas, and social spaces that replace underused workstations with environments people actually need.
Attendance patterns also matter. An office can feel empty on Monday and overcrowded on Wednesday. Looking at utilization by day, team, and space type can reveal whether the issue is the number of desks, how they are allocated, or when people are coming in.
The goal is not to eliminate assigned seating. It is to ensure every seat and every square foot has a purpose.
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