23/09/2022
We are hiring !๐ฃ
* full time job :
Administrative Assistant โ
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We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our companyโs general administrative activities.
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โข Responsibilities
- Answer and direct phone calls .
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Write and distribute email, letters, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system
- Update and maintain office policies and procedures.
- Maintain contact lists.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers .
- Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Ensuring project deadlines are met.
- Determining project changes.
- Providing administrative support as needed.
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โข Requirements and skills:
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
* Working Hours: Sun - Thurs 9 to 5 pm .
IF YOU ARE INTERESTED , kindly send your updated CV here ๐๐ป
[email protected]
